schedule mail by data and time

How to schedule your email in Gmail

Imagine you have an important email to send your boss, and you know that he always checks his email first thing every morning at 6 am. What would you do? You could get up early to send the email, or you could just use to Schedule Email send it by 5:50 am tomorrow morning.

“Schedule Send” lets you pick the exact day and time you want your email to arrive. This tool keeps you from being the person who sends emails over the weekend, or in the middle of the night. If you’re sending a message to a colleague in another time zone, as we frequently do in our new work-from-home lives. If you want your email to hit at just the right time, this is the tool that helps you.

schedule mail by data and time

To schedule a message via Gmail in a desktop web browser, follow these steps:

From Gmail in your browser

When you’re done composing your email and you’re ready to schedule it:

1. Locate the drop-down arrow near the send button.

2. Click the arrow and then click Schedule send.

choose data and time

3. A menu will appear that lets you choose the date and time you would like the email to be sent.

4. Select the time and click Schedule send. A message box will appear in the bottom left corner that says “Send scheduled for…” where you can hit undo if you’ve made a mistake or view the message.

From the Gmail app on your phone

1. If you’re using the Gmail app to send an email, locate the stacked three dots on the upper-right-hand side.

2. Tap the dots and select Schedule send.

3. From there, a menu will appear and you can add the date and time you want it to send.

4. Click Schedule send. A message box will appear in the bottom-left corner that says “Send scheduled for…” You can undo the action or view your message.

If you need to update or delete the email

If you decide you don’t want to send the email at all, you can still delete it as long as you get to it before the scheduled time. 

Simply click on Scheduled on the main menu, choose the email you would like to delete, and select Cancel send.

If you need to update the time or date that the email is scheduled to send, cancel the email. A draft will appear where you can edit the content of the email and repeat the steps listed above.

Previously, you’d have to use a third-party add-on to do this sort of basic scheduling. Google announced that Gmail would natively support email scheduling in April 2019 but the feature has only now become available on desktop and mobile.

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