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Microsoft Word: How To Automatic Transcribe Recording For Web

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 Microsoft has added a transcription feature to Word for the web, providing an easy way to automatically transcribe audio. Transcribe converts speech that is recorded directly in Word or from an uploaded audio file to a text transcript with each speaker individually separated. After your conversation, interview, or meeting, you can revisit parts of the recording by playing back the timestamped audio and edit the transcription to make corrections. You can save the full transcript as a Word document or insert snippets of it into existing documents.

What is Transcribe in Word?

Transcribe in Word enables transcriptions of pre-recorded or live audio. It appears in the online version of Word for Microsoft 365 subscribers.

The transcription works by capturing any audio from your PC, meaning you can use it to transcribe meetings, calls, or even YouTube videos. Word will also capture your own audio from your PC’s microphone. Microsoft is really targeting this at journalists who transcribe interviews, students who record lectures, and anyone else who needs to transcribe meetings and calls easily. Microsoft’s AI will even separate speakers and organize the conversation into sections that you can easily edit and insert into a Word document.

Transcribe live audio:

You can record and transcribe live audio directly in Word for the web while taking notes on the canvas. Word transcribes in the background as you record; you won’t see the text on the page as you would when dictating. You’ll see the transcript after you save and transcribe the recording.

  1. Make sure you’re signed in to Microsoft 365, using Microsoft Edge or Chrome.
  2. Go to Home > Dictate dropdown > Transcribe.
  3. Select Start recording.
  4. If it’s your first time transcribing, give the browser permission to use your mic.
  5. Look for the pause icon to be outlined in blue and the timestamp to let you know recording has begun.
  6. Start talking or begin a conversation with another person. Speak clearly.
    • Leave the Transcribe pane open while recording.
    • Pause recording by selecting the pause icon.
    • Resume recording by selecting the microphone icon.
  7. When finished, select  Save and transcribe now to save your recording to OneDrive.
    • The transcription process will start and may take a while.
    • Keep the Transcribe pane open while the transcription is being made.
  8. The recordings will be stored in the Transcribed Files folder on OneDrive.

Transcribe pre-recorded audio:

You can upload a pre-recorded audio file and then transcribe the recording.

  1. Make sure you’re signed in to Microsoft 365, using Microsoft Edge or Chrome.
  2. Go to Home > Dictate dropdown > Transcribe.
  3. Select Upload audio.
  4. Choose an audio file from the file picker.
    • Transcription may take a while depending on your internet speed.
    • Be sure to keep the Transcribe pane open while the transcription is happening.

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